Privacy Policy

RELX Group and the RE symbol are trade marks of RELX Group plc, used under license.

General information

Top priority is given to the protection of your private sphere and the security of your personal information. Reed Messe Wien GmbH and Reed Messe Salzburg GmbH take data protection very seriously. The following explanation should provide an overview of the measures we take to protect your personal information.

Data protection

For Reed Exhibitions in Austria your satisfaction is of utmost importance. The data we collect from you is used to improve our services. What information do we need and how is it used? Reed Exhibitions in Austria uses the information collected to customise our content, including offers, products and services, to your personal needs and to inform you of the latest developments and innovations.

DECLARATION OF AGREEMENT according to the LAWS OF DATA PROTECTION:

On provision of the data the user authorises the use of such data in the joint information system shared by Reed Messe Salzburg GmbH (DVR No. 0079944), Reed Messe Wien GmbH (DVR No. 2108555) and Reed CEE GmbH (DVR Nr. 3003805) for the event marketing purposes of the two aforementioned companies. Permission can be withdrawn at any time making any further use of such data unauthorised. The use of an exhibitor voucher code also implies acceptance of the right to pass on such data to the exhibitor for his/her own product marketing purposes. Permission can be withdrawn at any time making any further use of such data unauthorised. According to § 151 of the industrial laws you have the right to forbid the transfer of your personal details to third parties for marketing purposes.

User behaviour

To continually enhance the content, appearance and construction of our web services and product ranges we analyse the behaviour of our customers on our website to establish their interests. The stored data is used to match our content with the interests of customers. To be able to provide you with the best possible content and most logical additional services, we collect statistics on visitors, their behaviour and related site information to these ends. Such information will be compiled in such a form as makes the identification of individuals impossible.

Contact

Some of our forms require the mandatory provision of certain information about yourself. We make great efforts to ensure that only trade visitors gain access to our trade events. Hence, as a rule, on top of your first and surnames we also require your email address and if necessary your company name, postal address and telephone number, as well as statistical details (your sector, your interests, company size). Mandatory provision of such information helps us to process your inquiries efficiently. Private individuals are only granted access to trade fairs with the express permission of the organisers. All additional information goes towards improving our services for you.

Newsletter

For registration for our email newsletter service we only require your email address. Of course, you may unsubscribe from the newsletter at any time.

Competitions, prize draws, games

If you take part in a competition or wish to take advantage of a special offer, we require your name, your postal and address, in order to be able to notify you of the results.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including parts of your IP address) will be transmitted to and stored by Google on servers in the United States . Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

We do nothing without first informing you

Use of our website implies acceptance of the right of Reed Messe Salzburg GmbH and Reed Messe Wien GmbH to collect and use such information as and when it is necessary. Should it be necessary to alter our privacy guidelines or data protection practices, the changes shall be published on this site. Users can inform themselves at any time with regard to the information we collect, how we collect it and the circumstances under which it is used.

Privacy Policy for the Expo Contact Network

With this policy, we inform you how your personal data is used and processed in the context of using the Expo Contact Network.

 

1. Responsible for Data Processing

Joint data controllers within the meaning of Article 4 (7) in conjunction with 26 GDPR are:

a.    Reed Messe Wien GmbH

Messeplatz 1
1021 Wien
T: + 43 1 727 20 – 0
E: info@messe.at

 

b.    Reed Messe Salzburg GmbH

Am Messezentrum 6
5021 Salzburg
T: + 43 662 4477 – 0
E: info@reedexpo.at

The companies listed as jointly responsible will be referred to collectively hereinafter as "we" or "Reed".

 

2. Common Contact Point

As a common and central point of contact for all questions concerning data protection and addressee in the exercise of your rights as data subjects, we have established:

Reed Messe Salzburg GmbH
Am Messezentrum 6
5021 Salzburg
T: + 43 662 4477 - 0
E: database@reedexpo.at

 

3. Data Protection Officer

You can reach our data protection officer at

Reed Exhibitions
For the attention of: Data Protection Officer
Gateway House, 28 The Quadrant,
Richmond, Surrey TW9 1DN,
United Kingdom
E: dataprotection@reedexpo.com

 

4.   Processed Data

When using the Expo Contact Network, we collect and process your personal data. The individual categories of data that we collect and process are described below in detail.

4.1.   Exhibitor Data

Exhibitor data is information about exhibitors participating in a fair for which the Expo Contact Network is offered:

  • Company name
  • Company logo 
  • Exhibitor type (exhibitor or co-exhibitor)
  • Company register number
  • UID number
  • Contact person (first and last name, telephone number, email address)
  • Managing Director (first and last name/s)
  • Company address (including postcode, city and country)
  • Phone numbers
  • Company website
  • Company email address
  • Company address
  • Area of exhibition
  • Business sector/s in which the company operates
  • Companies and brands represented by the company
  • Social Media Account of the company
  • Participation in the Expo Contact Network (yes/no)
  • Exhibition hall and number of the exhibition stand
  • Products of the company
  • Industry
  • Company size

We import this data from your registration as an exhibitor into the company profile available in the Expo Contact Network. The person named as the contact person can subsequently change and amend this data for the Expo Contact Network as "exhibitor profile administrator". In the company profile, the exhibitor profile administrator can also create additional persons as contact persons at the fair ("Exhibitor Representative"). When creating such exhibitor contacts, it is necessary to provide the mandatory information of the person concerned. Persons who are created by the exhibitor profile administrator as an exhibitor contact receive an activation link and can subsequently amend or supplement their user data if necessary. In any case, the mandatory information provided by the exhibitor profile administrator will be stored.

 

4.2.     User Data

User data is the data about persons who use the Expo Contact Network as a visitor or an exhibitor representative. This comprises of mandatory information, which is a basic requirement for the use of the Expo Contact Network, and other optional information added by the respective user in the profile when using the Expo Contact Network.

 

a.   Mandatory Information

The following data is mandatory:

  • First- and  last name
  • Company or enterprise where the person works
  • Personal email address

 

b.  Optional Information

Optional information is the following information that can be voluntarily provided by the user. Reed can supplement the optional information with additional optional data fields.

  • Profile picture
  • Job title
  • Telephone- and fax number
  • Own goals for the fair
  • Free text description of the person
  • Link to one or more social network accounts
  • Days present at the fair
  • Size of the company the person is working for
  • Industry of the company the person is working for
  • User’s areas of interest

If you use the Expo Contact Network as a fair visitor, you will disclose your user data when registering for this service. User data of representatives or contact persons of an exhibitor are imported from the exhibition registration of the exhibitor, provided by the exhibitor or its exhibitor profile administrator and, where appropriate, subsequently amended by the person concerned.

The specification of the mandatory information is an absolute prerequisite for using the Expo Contact Network.

 

4.3.     Interaction Data

Interaction data is personal data that is generated while using the Expo Contact Network through interaction of the respective user with other users of the Expo Contact Network. This is:

  • Messages, product and appointment requests including their contents
  • Appointments agreed with other users
  • Products, product groups, brands, exhibitors, companies represented by the exhibitor, exhibitor contacts or events and speakers that the user adds to his personal fair planner
  • Time of the respective interaction action (e.g. time of sending/receiving a message or appointment request, time of inclusion of products etc. in the fair planner).

 

4.4.     Automatically Recorded Data

Automatically recorded data is personal data that Reed automatically records due to the usage of the Expo Contact Network. This is:

  • Last log-in date
  • IP address of the user
  • URL (including parameters) for the requested web page
  • Browser type (e.g., Internet Explorer, Google Chrome, Safari etc)
  • Number of log-ins on a user account
  • Number of views of an exhibitor profile
  • Number of leads (= contacts) that an exhibitor has achieved
  • Number of product requests received by an exhibitor/access to an exhibitor's product
  • Number of clicks on the given link to a corporate website
  • Number of users who have registered for an anonymous use of the Expo Contact Network.
  • Number of opt-in users (users who agree to share their data with exhibitors and make it visible in the lead tracker)
  • Number of views of a framework programme item/speaker profile/profile of an exhibitor contact by a user
  • Number of companies/products/framework program items/speakers/exhibitor contacts that a user has added to his fair planner
  • Number of appointment requests sent/accepted/unanswered/rejected by a user

 

5.         Processing Purposes and Legal Basis

5.1.     Operation and Provision of the Expo Contact Network

We store and process your above-mentioned personal data for the operation of the Expo Contact Network and to provide you with the services offered via this platform. The legal basis for the use of the data recorded by you is your corresponding consent (Art. 6 (1) (a) GDPR). You can revoke this consent at any time informally by a letter or email to database@reedexpo.at. Your revocation causes the inadmissibility of the further processing of your data for the processing purposes covered by the consent. The legality of the data processing based on your consent until the revocation is not affected in any case.

 

5.2.     Advertising and Email Newsletter

We also use your data to provide you with email newsletters containing information, promotions and surveys of events and other offers by Reed companies, as well as information about their contractual partners (in particular fair exhibitors) or third-party providers of products or services at fairs or similar events. In order to receive a representative picture of the reading habits of the subscribers of the newsletter and to be able to adapt the content of future newsletters to the target audience, we also record in each case whether the respective newsletter is received by your inbox server properly, if you open the newsletter sent to you, as well as if and which contents of the newsletter you click. In order that you only receive a newsletter only if you really want it, we also record whether you wish to receive our email newsletter or whether you have unsubscribed from the newsletter. The legal basis of this use of the data provided by you is based on Reed's legitimate interest in promoting the sale of its events and other services through personalised advertising, including, where appropriate, providing information on the services and products of its contractors or third-party providers, in order to present the range of services offered by Reed and the contents of the fairs, events and other services offered by Reed accordingly (Art. 6 (1) (f) GDPR).

 

6.         Disclosure of Data, Recipients

Your personal data will only be passed on or made available to third parties to the extent necessary in order to be able to provide you with the services offered via the Expo Contact Network:

When using the Expo Contact Network as a fair visitor:

  • Your user data is generally disclosed to other persons who are registered as fair visitors in the Expo Contact Network. You can prevent this disclosure of your user data by disabling the visibility of your user profile in the settings.
  • Your user data and the interaction data generated by the interaction will be disclosed to those exhibitors registered in the Expo Contact Network, with whom you interact via the Expo Contact Network, e.g. by submitting messages, appointment inquiries, interest in products, etc.
  • Your interactions with an exhibitor will be documented for the respective exhibitor as a "lead" in a "lead tracker". The exhibitor receives the following information: your mandatory information, the type (message, appointment request, admission to the fair planner, etc.) and the time of the interaction. The documentation of the listed data in the lead tracker of exhibitors can be deactivated via the settings. Deactivation then applies for future interactions. However, past interactions stay recorded in the lead tracker of the respective exhibitor.

When using the Expo Contact Network as an exhibitor or as a representative or contact person of an exhibitor:

  • The exhibitor data and the user data of the contact persons of an exhibitor are disclosed to all other users of the Expo Contact Network.
  • The interaction data generated by your interaction will be disclosed to those users of the Expo Contact Network who interact with you, e.g. by sending messages, meeting requests, interest in products, etc.

All data recorded and processed via the Expo Contact Network will be transmitted to Reed Exhibitions Limited ("RX UK") Gateway House, 28 The Quadrant, Richmond, Surrey TW9 1DN, United Kingdom, which has been contracted as the data processor for the operation of the data application and the technical implementation of the data processing required for the operation of the Expo Contact Network.

 

7.         Storage Period

The storage of the data that we process for the operation and the provision of the Expo Contact Network will continue until you revoke your consent for the processing of this data. The storage of the data that is processed for advertising purposes will continue until you object to further data processing for this purpose. The data processed in connection with the newsletter will be saved until you unsubscribe from the email newsletter. Insofar as further processing is carried out for statistical purposes, the relevant data will only be used anonymously.

 

8.         Rights of Persons Affected

You have the right of access to the processing of personal data pursuant to Art.15 GDPR and the right to rectification pursuant to Art.16 GDPR towards the companies jointly responsible for processing (see section 1). In addition, you may request the deletion of your data, provided that there is a reason for deletion referred to in Art. 17 (1) (a) to (f) GDPR and there is no justification under Art.17 (3) GDPR for the refusal of the deletion. You also have the right to demand the restriction of data processing under Art.18 GDPR if necessary or to file an objection against the data processing according to Art.21 GDPR. Furthermore, pursuant to Art.20 GDPR, you are entitled to demand that all data that you have provided yourself and that we process in an automated way is provided to you on a data medium in a common file format or is transmitted to a third party named by you (right of data portability). To assert your data protection rights, please contact Reed Messe Salzburg GmbH as a common point of contact (see section 2).

If you believe that the processing of your personal data by us violates applicable data protection law, you are entitled to file a complaint with the Data Protection Authority.

 

Cookies

The websites we run use cookies to improve the user experience. In many cases cookies are essential to the full functionality of certain elements on the website.

In certain cases (questionnaires, competitions etc.) Reed uses cookies to ensure the optimal functionality of websites and tools. Cookies are small text files that are stored on your hard drive. They facilitate simplified navigation and a large degree of user-friendliness within the website. Cookies also help us to identify particularly popular features of our online offerings – in turn enabling us to tune the content of our sites and pages to your requirements, and ultimately to improve our services. Only the cookie on your hard drive will be identified. We do not store person-related data in our cookies.
Of course, you can also view our website without cookies. Most browsers accept cookies automatically. To stop cookies being stored on your hard drive, select *accept no cookies* in your browser settings. Please check the instructions of your browser manufacturer to see how this can be done in each specific case. Cookies already on your hard drive can be deleted at any time. However, if you do not accept cookies you may experience restrictions to the functionality of our site.
For example, we use cookies to:

  • Remember when you have logged into a site.
  • Remember your user preferences, searches and favourites.
  • Track your usage of a site, via WebAbacus© and Google Analytics©.
  • Track the success of our marketing campaigns. Additionally, RX websites have a small set of carefully selected third-party providers.

Our advert service allows third parties on our websites to place and read cookies on the browser of the user, and to use Web Beacons to gather information. Examples of third party use of cookies:

  • Target more relevant advertisements to you (DoubleClick™, 6-degrees©)
  • Enable social media sharing (AddThis©, Facebook©, Twitter©, YouTube©)
  • Ensure better service delivery (Ooyala®) You can view a full list of all cookies used by RX websites in the “What cookies do we use and why?” section.

Websites maintained by Reed Exhibitions Limited© (RX) use cookies to improve your user experience. In many cases, cookies are even essential for certain features of a site.
As the operator of this website we are obliged to use the visitor’s IP address for no other purpose than the one named on this page. Furthermore, when conducting web analysis and remarketing campaigns we abstain from the collection of person-related data by activating IP anonymisation, which only allows a shortened version of the IP address to be recorded. 
Data collection and data storage (including IP addresses) via cookies can be deactivated at any time. The visitor can do this by changing the respective settings of his/her browser (Internet Explorer, Firefox etc.). As the operators of this website it is our duty to inform you that this can lead to restrictions in the functionality of the site. By using this website the visitor consents to the processing of data collected about him/her by Google using the aforementioned means, and for the aforementioned purposes.
Furthermore, visitors can prevent third party business use of cookies by accessing the following deactivation pages:

 

What are “cookies”?

“Cookies” (also known as HTTP cookies, web cookies or browser cookies) are simply small pieces of data, which are stored as text files on your computer, whenever you visit certain websites. Their typical purpose is to help sites remember particular actions you may have done there in the past. For example, cookies may track when you have logged into a site, visited certain pages or clicked certain buttons.

Websites maintained by Reed Exhibitions Limited© (RX) use cookies to improve your user experience. In many cases, cookies are even essential for certain features of a site.

  • Remember when you have logged into a site.
  • Remember your user preferences, searches and favourites.
  • Track your usage of a site, via WebAbacus© and Google Analytics©.
  • Track the success of our marketing campaigns. Additionally, RX websites have a small set of carefully selected third-party providers.
  • Target more relevant advertisements to you (DoubleClick™, 6-degrees©)
  • Enable social media sharing (AddThis©, Facebook©, Twitter©, YouTube©)
  • Ensure better service delivery (Ooyala®) You can view a full list of all cookies used by RX websites in the “What cookies do we use and why?” section.

 

Are cookies harmful?

Cookies cannot harm you or your computer. They cannot contain viruses, cannot install harmful software and cannot damage your computer in any way. Although RX uses cookies to gather encrypted information to improve your user experience, this information is never personally identifiable. We do not use cookies to store any sensitive information, such as name, address or contact details.
Despite this, if you do wish to disable or remove cookies, please see the “Help” section of your browser or mobile device. Each browser or device handles the management of cookies differently, so you will need to refer to your appropriate “Help” documentation. However, as mentioned, please be aware that cookies are essential for certain features of an RX site to work properly.

 

Why are we telling you this?

The information provided here on the use of cookies on RX websites demonstrates our compliance with recent cookie legislation. We also want you, as a valued RX website user, to fully understand your privacy, how cookies affect you and to be entirely comfortable with your RX website experience.

We trust that this information eases any concerns you may have had about your privacy and safety with cookies. BY CONTINUING TO USE OUR WEBSITE, YOU AGREE TO BE SUBJECT TO THE TERMS OF THIS COOKIES POLICY AND OUR USE OF COOKIES AS DISCLOSED IN THIS POLICY.

 

What cookies do we use and why?

The following shows the full list of platform cookies, used throughout all RX websites.

cookieconsent_dismissed
Expires with session
cookieconsent_dismissed cookie is used to confirm the user consent on accepting site cookie policy. No personal or sensitive data are associated currently with the cookie.

nonce
Expires with session
nonce is a user session cookie used to facilitate authenticated user interaction with Atlas (this cookie is associated with RX account managers and Atlas Administrators). No personal or sensitive data are associated currently with the cookie.

id_token
Expires with session
id_token is a user session cookie used for tracking user anonymous behavior (this cookie, when no authentication takes place is assosiated anonymous exhibition attendees). No personal or sensitive data are associated currently with the cookie.

id_token
Expires with session
id_token is a user session cookie used to facilitate authenticated user interaction with Atlas (this cookie, when authentication takes place is associated with RX account managers and Atlas Administrators). No personal or sensitive data are associated currently with the cookie.

RX_AUTH
Expires with session
RX_AUTH is a user session cookie used to facilitate authenticated user interaction with Atlas (this cookie is associated with RX account managers and Atlas Administrators). No personal or sensitive data are associated currently with the cookie.

ClientId
Expires with session
ClientId cookie is issued by Atlas to allow access to its Application Program Interfaces. No personal or sensitive data are associated currently with the cookie. 

ExhibitorPortalLocale
Expires with session No ExhibitorPortalLocale cookie is used by Atlas to set the site language based on user preferences. No personal or sensitive data are associated currently with the cookie.

ga-disable- + key  Google analytics optout
Expires with session
ga-disable cookie exists to disable Atlas google analytics capabilities, if required. No personal or sensitive data are associated currently with the cookie.

VT    Visitor tracking
Expires with session
Visitor tracking cookie contains Atlas environment values to enable anonymous visitor tracking functionality. No personal or sensitive data are associated currently with the cookie.

__utma Google Analytics
2 years from set/update
Used to distinguish users and sessions. The cookie is created when the javascript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics.

__utmb Google Analytics
30 mins from set/update
Used to determine new sessions/visits. The cookie is created when the javascript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics.

__utmc Google Analytics
End of browser session
This cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit.

__utmt Google Analytics
10 minutes
Used to throttle request rate.

__utmv Google Analytics
2 years from set/update
Used to store visitor-level custom variable data. This cookie is created when a developer uses the _setCustomVar method with a visitor level custom variable. This cookie was also used for the deprecated _setVar method. The cookie is updated every time data is sent to Google Analytics.

__utmz Google Analytics
6 months from set/update
Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library executes and is updated every time data is sent to Google Analytics.

 

Last update May 2018